Time Management in the Summer
Summer is on the way and, with it, comes the daunting task of balancing your work life with the activities you and your family look forward to all year. How will you prepare yourself and exercise good time management principles this summer? Apply the following tips and you should be in good shape!
- Schedule Time Off In Advance. Track your Paid Time Off (PTO); give notice to your manager well in advance. The more you can let your co-workers know ahead of time the better. Document the notice and the responses from your superiors and keep it readily available in case of a dispute. To make life easier for your colleagues in HR, each time you request PTO, tell them how many days of PTO you have used so far and how many you have left.
- Remind People Of Your Time Off. With people’s busy schedules, they may very well forget you will be out of the office. Send email reminders, block it off on your team members’ calendars by sending a calendar invite, and don’t forget to put an Out of Office message on your email, if possible. Ensure your team is fully aware and prepared for your absence.
- Have A Project Transition Meeting. You will need a backup person while you are out of the office. If you are going away for a few days, designate a project lead in your absence. Meet with them to discuss where you are on the project and the steps you will need them to execute while you are out of the office. Give them a written document so they can check off the items that are completed and return the document to you when you return to continue your tasks.
- Mobile Ready. Emergencies can happen back at the office so have a reliable work laptop/tablet/cell phone. Update all accounts and sync to your computer; carry a password cheat sheet to access any secure accounts (this can be digital). If you will not be in an area with a reliable connection, inform your team beforehand. Be prepared to accept responsibility for emergencies.
- Be Flexible. The best laid plans may go awry. Take a deep breath and roll with the punches. Encourage your team to also be flexible with your changing schedule. Flexibility is a key attribute for a healthy functioning company culture.
These tips are definitely transferrable to more applications of work and life. All organization, be it personal or professional, will prime you for success across many ventures.
Patrick Coughlin is a Marketing Analyst for Consultants 2 Go.