Technology Maintenance in The Workplace

Technology maintenance in the workplace is important.  Chances are, you have a work computer in addition to your personal one.  If you are a small business owner, your work computer is your personal one.  All computers need basic maintenance., and while your company is responsible for their technology, you can alleviate, or altogether prevent, problems by being proactive.  Take a look at the following simple tips for technology maintenance in your workplace.

“I clean my computer when I do Spring and Fall cleaning” – Sandi Webster

  1. Anti–Virus – Most computers have anti-virus that is installed, or recommended, by the manufacturer. If it does not have anti-virus, there is free software that is effective and can be easily installed. Regardless, you need to run it now and set it to scan a daily, weekly or monthly basis.
  2. QA Scans – Pending the manufacture, your computer can run a systems diagnostic. These are good to run to make sure everything is quite literally up to speed.
  3. If you are not sure, don’t download it – The internet is like any other environment. If something seems sketchy, it probably is; stay away from fishy looking sites and software downloads.  What may seem like a simple driver reinstallation may a computer virus. For issues like drivers or reinstalling programs, stick to the actual manufacturer’s site and not a third party one.
  4. Updates – Make sure your operating system and apps are always up to date. You may not like the new user interface of the update but the updates are there for your safety as java scripts are the first to be updated.
  5. Hardware Cleaning – Buy an air spray to clean your keyboard. Clean your screen. Your computer is components-at-work so do not let oils and crumbs get in the way of your work.  Take time, on a regular basis, to clean up the physical components of your computer. If you are advanced, you can open up your machine and dust out some of the interior components like ram cards and motherboard. Under no circumstances should you use a liquid based spray. Just brush off large dust particles or use a blow dryer on a low setting to remove dust.
  6. Software and File Cleaning – Clean up your files. Try not to let files accumulate. While not incredibly hazardous, letting lots of files accumulate on your hard drive will slow down computer performance. Clear things out by putting the original on a backup drive such as Carbonite or exterior/flash drive.

Basic computer maintenance does not require a tech guru – just a moderately attentive eye and a proactive mindset.  If you go to the dentist twice a year, set your computer maintenance schedule to coincide with that. Use opportunities like a holiday weekend or Spring cleaning to get the job.

Patrick Coughlin is a Senior Analyst with Consultants 2 Go.